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Conditions of Purchase

Conditions of Purchase

How to search for the Applicable Documents

In the chapters below you may find documents applicable to any kind of supply contracts with ZF Group entities.


ZF has organized its Purchasing activities into Production and Non Production Material. Some contents on this page refer to this distinction as well.

  • Non Production Material Purchasing (also called Indirect Purchasing) is responsible for procurement of consumable goods, works and services. This includes spare parts, maintenance, travel, IT equipment and support services.

  • Production Material Purchasing (often called Direct Purchasing) is procuring all materials which finally find their way into ZF products sold to our customers. Among typical production assortment you can find: Casting, Rubber, Stamping parts. In the majority of the cases such products are based on a technical drawing and require PPAP.

General Terms and Conditions of Purchase

Production Material / Direct Purchasing

General Supplies

International
Deliveries to German Plants
GTCP Acceptance Letter

Tooling Terms

Tooling T&Cs
For tooling used by suppliers funded by ZF.
ZF Tooling Terms and Conditions of Purchase (not applicable for Tools used in ZF facilities, for those, see section “Non Production Material” below)
Tool Invoicing Note to Suppliers of ZF Friedrichshafen AG on the Invoicing of Tools and Handling of VAT (PDF)
Non Production Material / Indirect Purchasing
Global Applicability Non-Production Material General Terms and Conditions of Purchase (“NPM GTCP”) (PDF) (valid as of January 2026)

Commodity- or Division-Specific Conditions

(for some divisions or specific business only)

Production Material / Direct Purchasing
This section currently contains no content.
Non Production Material / Indirect Purchasing

Region- or Entity- or Plant-Specific Conditions

(no global general, global commodity- or global division-wide applicability)

Europe
Germany

Guidelines for external companies, Location-specific

Germany

Technical Delivery Specifications, Location-specific
Germany

Construction Work & Building Services – ZF Purchasing Conditions
Belgium

Antwerp/ZF Wind Power Antwerpen NV
North America
Asia Pacific
China

ZF (China) Investment Co., Ltd. and their subsidiaries

Tianjin

ZF Wind Power (Tianjin) Co., Ltd.
Coimbatore

ZF Wind Power Coimbatore Private Limited
South America

Brazil

Production Material
Specific Logistic Conditions
Production Material
Protocolo Logístico ZF
Logistics Contact List Contatos Logísticos ZF
Packing Instructions
Production Material
Instruções de Embalagem SRC1, SRC2, SBC e ARA
ZF Provision of (Raw) Material to Suppliers
General Terms and Conditions
Protocolo Subcontratado
General Terms and Conditions of Purchasing
Production Material Aftermarket
Condições Gerais de Fornecimento de Aftermarket

Interested in our Archives?

We only show the most current documents here. Outdated Documents may still be accessible via Download Center.

  • “Outdated Documents”: Those documents, which are no longer valid for current (frame) contract conclusions and/or where more recent versions are available.


No luck with your search?

Alternatively, you can find all documents contained in the above chapters in the Download Center.

Specific further important content is available in the following specific sections of this website: QD83 (Quality), GLD (Logistics) and BPCoC (Compliance).

If, contrary to expectations, you are unable to find the documents applicable to your supply contracts with the ZF Group on the pages indicated, please do not hesitate to contact your main ZF Purchasing contact. He or she will be happy to provide you with the relevant documents.

Technical Delivery Specifications / Steel Mills & Smitheries

Technical Delivery Specifications for Machines and Machine Systems

Here you will find the technical delivery instructions.

Steel mills and smithies

Steel suppliers which are approved by ZF and access to the ZF heat data file.